Community Engagement Programme
Who Can Apply?
Antarctica New Zealand seeks applicants who are well regarded in their field, with demonstrated skills and proven abilities to deliver on their proposal. Applicants must demonstrate an understanding of New Zealand’s science objectives in Antarctica and clearly present their community outreach ability. The Community Engagement Programme welcomes applications from: Television and radio journalists, news crews, print journalists and photographers, freelance writers and photographers, film and documentary makers, children's writing, education, digital media, graphic art, history, history of science, humanities scholarship, painting, illustration, science writing, literature, or poetry, musical composition, photography, science fiction, sculpture, underwater photography, and web exhibition.
NOTE: Preference will be given to New Zealand-based applicants. Depending on the proposal, the opportunity could support 1-3 people for between 6-15 days on the ice.
Discussing your proposal’s needs with Antarctica New Zealand in advance may inform you of proposal requirements.
What Our Community Engagement Programme Does Not Provide
- Financial assistance towards any proposal
- Funding for completion and distribution of the proposal
- Assistance in organising travel between applicants departure address and Christchurch
- Reimbursement for the cost of travel to Christchurch or accommodation in Christchurch
- Reimbursement for the cost of medical examinations or blood tests
- Insurance cover for the loss/ damage of equipment or personal effects
- Incidental expenses while in Antarctica (toiletries etc.)
Applicants are free to seek funding elsewhere; however Antarctica New Zealand will not publically endorse any product or service used by any applicant to gain support funding.
There are weight and size restriction for cargo heading to Antarctica. As such heavy/ bulky items cannot be transported. Please contact Antarctica New Zealand to discuss this should you have a concern about the equipment required to deliver your proposal.
What Our Community Engagement Programme Provides
Return flights from Christchurch to Scott Base, Antarctica Extreme Cold Weather clothing (including carry bags) Antarctic Field Skills, including pre-departure training and support Logistical and operational support while at Scott Base.
Including technical support for pre-approved objectives Accommodation and meals for the duration of stay at Scott Base Opportunity to connect with the Science Community and the Antarctic Heritage Trust.
NOTE: All successful applicants will be required to attend a two-day Winter School workshop to educate applicants on the importance of Antarctic research. The workshops primary objective is to support communicators in playing an active role in demystifying Antarctic science to the public.
Application Process & Selection Criteria
Antarctica New Zealand's Community Engagement Programme 2018/19 season applications are OPEN FROM 01 SEPTEMBER 2017 and close 12 NOVEMBER 2017.
What to include
Before starting an application, please consult the following application documents and resources.
- Demonstrate your ability to raise awareness and understanding around Antarctica New Zealand’s activities, including the science we support in Antarctica and the Southern Ocean
- Demonstrate a clear link to New Zealand’s science objectives and Antarctica New Zealand’s Statement of Intent
- Provide statistics to support your objectives and outreach capability. This should include a social media presence
- Present a novel and innovative approach to engaging the community
- Demonstrate examples of previous work focussing on Antarctic or environmental topics
(See application form for full details)
All applications must include the following:
- Cover sheet
- Summary of the intended project
- Proposal timeline
- Proposed target and potential audience reach
- A list of technical, filming equipment and other resources that would need to be transported to Antarctica for the proposal
- Facilities, equipment and other resources the proposal may require
- Portfolio of previous work
- Resume, CV or biographical document (up to one-page)
- Evidence from editors or broadcasters on company letterhead and a firm commitment to publish or broadcast the proposed work via nominated networks or publications
- Confirm a secondary means of leveraging an opportunity to travel to Antarctica
How your work will provide new understanding of the Antarctic continent, science and /or operations. Your own vision will inform the proposal's explanation of how it will advance understanding.
Every effort will be made to provide all necessary support to the applicants, such as opportunities to spend time with staff at Scott Base, helicopter hours, skidoo licences and other support facilities.
Changes are to be expected and whilst we will make every endeavour to carry out as many of these activities as possible, situations may arise which result in a particular activity being cancelled. In the event of weather cancellation or operational delay Antarctica New Zealand staff will inform you of the situation and advise on an alternative plan.
Applications must be submitted electronically via email to: firstname.lastname@example.org
All applications should be prepared and submitted in accordance with the general guidelines as outlined above.
Prospective applicants are strongly encouraged to contact the Communications team in advance of submitting an application should they wish to discuss the unique requirements, restrictions, logistics and general needs. This discussion assists prospective applicants in compiling the best application possible for what is a very competitive programme.
For further information about the application process, please contact the Communications team on 03 358 0213 or email@example.com
Application Review Process
All applicants will receive a confirmation email upon the receipt of their application from the Communications Team at Antarctica New Zealand.
All applications are assessed by General Manager Communications, Antarctica New Zealand, in consultation with other senior managers and staff.
Successful applicants must undergo an Antarctic medical examination before their travel to Antarctica can be approved. These applicants will be provided with a full medical checklist.
We review applications with the utmost confidentiality with precautions taken to ensure that reviewers have no conflicts of interest with the applicants and applications. All decisions made by Antarctica New Zealand are final. All Community Engagement recommendations by Antarctica New Zealand are subject to the approval of the Minister of Foreign Affairs.
All successful applicants will travel to Scott Base, Antarctica with Antarctica New Zealand on the basis that the applicants:
- Have passed the full medical examination at the applicants own cost
- Have signed the Antarctica New Zealand Support Agreement
- Have addressed any environmental impact assessment and permit requirements
- Have attended all specified training sessions and pre-departure briefings
- Have completed all required information, assessments and requirements in EMPEROR
- Have received approval to participate in the Community Engagement Programme by the Minister of Foreign Affairs.
We appreciate some projects, by their nature, will take more than one year to complete. However, no more than two years should elapse before the product is available to the public. As the project progresses and the timeline becomes clearer, a revised plan can be submitted as part of an annual progress report.